WhatsApp Web Super Complete User Guide: Easy for beginners to get started

Still switching back and forth between your phone and computer to reply to messages?WhatsApp WebIt is becoming the preferred office partner of more than 500 million users around the world! Whether it is an office worker dealing with cross-border meeting documents, a student party sorting out group homework, or a cross-border merchant serving 20+ customers at the same time, you only need to scan the code to log in to communicate efficiently on the large computer screen. This article will reveal those efficient skills that are not officially stated, and teach you to use a browser to play multi-account management, so as to get rid of mobile phone battery anxiety and double your work efficiency!

What is WhatsApp Web?

WhatsApp Web(Also called.)WhatsApp for PCIt is a tool that directly logs in to the mobile phone WhatsApp account through a computer browser to achieve real-time synchronous sending and receiving of messages. It is especially suitable for groups who need to handle communication tasks efficiently: office workers can use computers to quickly reply to customer messages and organize meeting materials at the same time; Students can send group assignment files directly on the keyboard when writing papers; Cross-border merchants can upload product videos (up to 100MB) on the web page and use computers to process customer inquiries from multiple countries. Its core advantages are that there is no need to check the mobile phone frequently when working, the transfer of large files is more convenient than that of the mobile phone, and the keyboard input speed is more than 3 times faster than that of the mobile phone (for example, the average daily number of messages processed by cross-border customer service has increased from 100 to 300).

Step-by-step instructions for you to sign up and use WhatsApp Web

Basic operations

1. Scan the QR code to log in

Steps: Visit WhatsApp Web in a computer browser → Open the mobile app and click "Scan QR code to log in" → Scan the QR code on the computer screen

1. Schematic diagram of the message interface

Send a message: type directly in the input box and press enter to send (support line break: Shift+Enter).

Upload documents: Click the "Paperclip" icon to send documents, pictures or videos (such as the marketing department uploads a 20MB PPT plan).

Find chat history: The chat list on the left is sorted by time, and you can click on a contact to view the historical conversations.

1. Exclusive features on the PC side

Drag and drop files to send: Drag and drop files from your computer (such as product images) to the chat window and send them automatically.

1. Shortcut keys to improve efficiency:

Ctrl+N: quickly create a new chat (suitable for handling multiple customers at the same time);

Ctrl+Shift+[ ]: Toggle adjacent conversations (the agent switches to 5 windows within 1 minute to reply to messages).

Tips: What should I do if I can't receive the verification code on Whatsapp in my domestic mobile phone?

1. Check if your cellular network is working (e.g. turn off the VPN)
2. Make sure that the mobile phone number and SIM card are the same device (to avoid confusion between the primary and secondary cards)
3. Click on the upper right corner of the "Scan Code Login" interface of the mobile app→ select "SMS verification code login", and use your mobile phone number to receive a 6-digit code (you need to enter the country code, such as +86)
4. If that still fails, restart your phone or change your computer browser (e.g. from Edge to Chrome).

Hide the little tricks

1. You can use the phone when the battery is out Method: After logging in for the first time, check "Keep logged in", even if the mobile phone is turned off, WhatsApp Web can still run independently (computer connection required). For example, when Xiao Li's mobile phone is out of battery, he directly uses the computer to send the final draft of the course paper to the professor.
2. Quickly search for chat history Operation: Click the search box at the top → Enter a keyword (such as "contract number") + select a time range (such as "last 1 week") to accurately locate information. For example, foreign trade sales can search for "quotation October 2023" and find the customer's historical order record in 3 seconds.
3. Turn off notifications and reminders Set the path: Click "⋮" in the upper right corner of the web version → turn off "Desktop Notifications". For example, the financial staff turns off the reminder when reconciling the account to avoid the message pop-up window from interfering with the Excel data verification.
4. prompt: The above operations are based on a computer browser (Chrome/Edge is recommended), and the mobile phone needs to maintain a basic network connection (not necessarily online in real time)

Multi-account login to whatsapp web guide

Personal multi-account management

Method 1: Log in independently from different browsers

operate: Use two browsers (such as Chrome login work account and Edge login private account) on the computerWhatsApp WebScan the QR code to bind the account separately.

1. Case: Freelancer Xiao Chen uses Chrome to process customer orders during the day, and switches to Edge at night to chat with friends on a private account, and the data is completely isolated.
2. Method 2: Temporary switch of incognito mode
3. operate: Open an "Incognito Window" (Ctrl+Shift+N) in Chrome and log in to the second oneWhatsApp WebThe account will be closed without leaving a trace when it is used up.
4. Scenario: International students temporarily register a new account with the school email address, and log out after submitting group assignments to avoid interference with the main account.

Merchant batch management

Recommended tool: DICloak Anti-detect Browser

Isolated environments: for each WhatsApp Web

Create an independent browser window for the account to simulate the fingerprints of different devices (such as resolution, language, and time zone) to prevent account association.

Customize the IP address: You can assign an exclusive static IP address to each window (for example, a US IP address is bound to a US customer account) to avoid triggering risk control due to IP changes.

Batch operation synchronization: You can log in to 10+ accounts at the same time, send messages and upload files independently, and set up RPA automation tasks (such as sending greetings on a regular basis).

For example, a cross-border team uses DICloak to manage customer accounts in 10 countries, the US window regularly pushes holiday promotions, and the German window handles after-sales problems in real time, increasing account activity by 50% without account bans.

Tips for using Whatsapp Web effectively

1 File Transfer Acceleration

Parallel transfer of multiple accounts

1. Operate:
2. Assign a separate browser window to each account in DICloak→ log in to WhatsApp Web separately→ Send files to different customer groups at the same time.
3. Advantages: Avoid transmission interruptions caused by frequent account switching in a single window (for example, window A uploads the design draft, and window B sends the logistics contract synchronously).
4. Case: A foreign trade company uses DICloak to manage European and American customers, sending product videos to the US account and transmitting contracts to the UK account, reducing the time consumption by 60%.

2 Quick reply templates

Customized speech by account

1. Operate:
2. Install the plugin Text Blaze in different DICloak windows → configure exclusive scripts (such as pre-sales/after-sales templates) according to account attributes. Example:
3. Marketing Account Template: "Limited Time Discount!" Click to view→[link]"
4. Customer service number template: "Your order problem has been recorded, reply within 2 hours!" ”
5. Tip: DICloak's isolated browser environment prevents template data from being obfuscated.

3 Automatically save chat history

Separate accounts are archived

1. Operate:
2. Leverage the DICloak independent storage feature → to set up an automatic backup path for each window (e.g. "D:\Customer A chat history").
3. Combined with the WhatsSave plugin, it can achieve "one-click export of all conversations in the current window".
4. Advantages: Avoid the mixing of multiple account records, and improve the retrieval efficiency by 90% (e.g., only export the PDF of after-sales communication for German customers).

4 Tool linkage skills

DICloak+ cloud disk for efficient collaboration

1. Operation: Log in to Google Drive in the DICloak window → Drag and drop files to generate a short link → Distribute to customers via WhatsApp Web.

Do you need to use Whatsapp Web?

Suitable for people

• Student Party: When the computer writes the paper, it will reply to the group message synchronously, copy the content of the document and paste it directly.
• Office workers: Quickly switch work files to communicate with customers (reply to messages while changing Excel) to reduce distractions on mobile phones.
• Cross-border merchants: multilingual customer group window management (such as DICloak multi-opening), batch delivery of product pictures/contracts.

WhatsappMobile vs Whatsapp Web

Frequently Asked Questions

What should I do if whatsapp web login fails?

Check your cellular network: Make sure that your phone and computer are connected to the same network (e.g. 4G/5G or the same WiFi).

Restart WhatsApp Mobile: Close the app background process, reopen it, and scan the QR code again.

WhatsAppMessages out of sync?

Keep your device online: The mobile phone needs to be connected to the Internet throughout the whole process, and switch to 4G/5G when the WiFi is unstable.

Updated version: Update your computer browser to the latest version (Chrome/Firefox is preferred).

Can't receive WhatsApp verification code on your domestic mobile phone?

Check the number format: Add the international dialing code (e.g. China +86 138XXXXXX) when entering.

Switch networks: Turn off WiFi to use mobile data, or turn on VPN (if you are connected to a Hong Kong node).

Contact the carrier: Some domestic carriers block overseas SMS, and you can apply for international communication permissions.

Can I change my phone number on WhatsApp Web?

It cannot be changed directly: You need to operate in the mobile app first:Set up → account → change number→ Follow the instructions to complete.

You need to log in again for the web version: After the change, the original web version will be automatically logged out, and you need to scan the code with the new number to log in.

WhatsAppIs it safe? Will I be stolen?

Two-factor authentication: Set up two-step verification on the mobile phone (Set up → account → two-step verification）。

Remote control: You can view and kick out the logged-in device (The linked device → exited）。

Log in to WhatsApp Web

Prerequisites: WhatsApp must be installed on your phone and you need to be connected to the Internet (Android/iOS).

Procedure：

Computer access web.whatsapp.com。

Open WhatsApp on your mobile phone → and click on the top right corner Menu → Link devices→ Scan the code.

Login failed: An error is displayed after scanning the code? Clear your browser cache or change browsers (Chrome Incognito mode is recommended).

prompt: If you have not logged in to the web version for a long time (more than 14 days), the system will automatically log out and you need to scan the code again.