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How to Set Up ChatGPT Teams Workspace for Your Business | Step-by-Step Tutorial (Part 1)

#AI Tools
2026-10-09 14:598 min read

Content Introduction
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This video introduces a four-part series on building a ChatGPT dream team for small and midsize businesses. It explains how to upgrade a personal ChatGPT account to a Teams account, what a workspace is, and how to navigate its settings. The speaker demonstrates inviting team members by email or CSV, notes billing options, and explains that users must choose between personal and team accounts for now. It also covers how to share custom GPTs within a workspace, assign ownership, and adjust access settings such as private, workspace-only, public, or link-based sharing. The video emphasizes that team workspaces centralize organizational AI resources and enable easier collaboration.

Key Information

  • The video introduces a four-part series about building a ChatGPT dream team for small or midsize businesses.
  • It explains how to transition from a personal ChatGPT account to a ChatGPT Teams account to access additional features and sharing options.
  • To upgrade, the user can click 'Upgrade plan' and select the business/team option, then create a team plan and complete billing information.
  • A team account requires at least two people at the time of recording, though more seats can be added if needed.
  • The workspace is described as the organization's overall ChatGPT environment, where members, billing, custom GPTs, connectors, and settings are managed.
  • New team members can be invited from the workspace by clicking the 'Invite team member' button and either uploading a CSV or entering email addresses manually.
  • Invited users receive an email to sign in and join the workspace.
  • Users must currently be logged into either a personal account or a team account, but not both at the same time.
  • Custom GPT sharing is done from the GPTs tab in the workspace by using the ellipsis menu to change access or ownership.
  • Custom GPTs can be kept private, shared with everyone in the workspace, made public for outside vendors, or potentially sold in a GPT store.
  • The speaker notes that these sharing and workspace topics will be covered again in later videos, with additional templates and a step-by-step guide available via a Substack link.

Timeline Analysis

Content Keywords

ChatGPT Teams Account

This video explains how to upgrade a personal ChatGPT account to a Teams account to unlock more features and sharing options for small and midsize businesses.

ChatGPT Workspace

The script describes what a workspace is, how to navigate workspace settings, and how to manage organization-wide ChatGPT infrastructure, members, billing, custom GPTs, and connectors.

Invite Team Members

It shows how to add new users to a ChatGPT workspace by clicking the invite button, uploading a CSV file, or entering email addresses manually.

Custom GPT Sharing

The video explains how to share custom GPTs within a workspace, make them private, shared with link access, workspace-wide, or public for outside vendors.

ChatGPT Business Setup

The voiceover covers the transition from a personal account to a team plan, the billing process, seat selection, and the basic setup needed for a business account.

Related questions&answers

How do I upgrade a personal ChatGPT account to a Teams account?

Go to the top-right corner and click "Upgrade plan". Then switch from personal to business accounts, select the Teams option, and proceed through billing and setup.

How many people are needed to create a ChatGPT Teams account?

At the time of the recording, you only needed yourself and one other person, so two people total to create a team.

Where do I manage my ChatGPT workspace?

You can access your workspace by clicking "Manage workspace" in the top-right corner of your Teams account.

What can I do inside the workspace settings?

Workspace settings let you manage members, billing information, custom GPTs, connectors, and other workspace configuration options.

How do I invite new team members to my workspace?

Click the black "Invite team member" button. You can either upload a CSV file for multiple users or enter email addresses directly.

What happens when someone is invited to a ChatGPT workspace?

The recipient receives an email telling them a workspace was created at their organization and prompting them to sign in.

Can I stay logged into both a personal and Teams ChatGPT account at the same time?

No. At the time described in the video, you had to be logged into either a personal account or a Teams account, but not both simultaneously.

How do I share a custom GPT with my team?

Go to the GPTs tab in your workspace, click the ellipsis menu on the GPT, and choose the sharing or access settings you want.

What sharing options are available for custom GPTs?

You can make a GPT private, share it with people in your workspace using a link, add it to the workspace menu for everyone to access, or make it public.

What is the difference between a workspace GPT and a personal GPT?

A workspace GPT is shared within the organization, while a personal GPT is private and intended for individual use, household use, or personal projects.

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